Writing In Plain English In A Professional Environment-cad2012序列号和密钥

Effective Business .munication The first things to establish, in your own mind, and before you actually start writing, are (i) what it is that you intend to write, and (ii) what you ultimately hope to achieve by writing it. It may be useful to discuss both of these points with a colleague, or colleagues and you may like to make a note of your main points, and the reasons why they should be included. Once you have this basic information, the next step is to organise your ideas, and pare down the information that you have, so that you can present it to your target audience in a concise and effective fashion. Remember that concise does not only mean brief; generally speaking, the fewer words that you use, the better, but those words must still be able to convey the full meaning of your message, or idea. Use simple yet appropriate vocabulary, sentence and paragraph structure. Remember, you aim is help you reader(s), by all means possible, to read, and understand, the message that you are trying to convey; it is not an opportunity to demonstrate your knowledge of obscure vocabulary, or of convoluted grammatical constructions. Sentences of no more than 20 words in length, arranged in paragraphs of three, or four, sentences, are normally sufficient, and there is no necessity to use a longer word where a shorter one will do. In fact, excessive use of highbrow vocabulary may make your writing sound false and untrustworthy. Ambiguity and redundancy are other .mon problems, which need to be avoided in all forms of business .munication, and particularly in written .munication. A famous, poorly worded, advertisement once read, Have your ears pierced, and get an extra pair to take home, too, and this type of mistake is surprisingly easy to make. Similarly, phrases such as In my personal opinion, and At this moment in time, are unnecessarily wordy, and largely redundant, and should be removed, or replaced with something more precise; At this moment in time, for example, really means Now, or Currently. Conclusion From the point of view of a recipient, it is both irritating and distracting if business correspondence needs to be read two, or three, times, before its meaning can be revealed, and even then, perhaps, a telephone call is necessary, to confirm some or other detail(s) not fully covered in the original document. A carefully written, and structured, document, on the other hand, can deliver valuable, and potentially beneficial, information to recipients clearly, and quickly, and allow them to respond, in word, or deed, equally quickly. About the Author: 相关的主题文章: